El Paso County 2021 Democratic Party Reorganization
Position Descriptions
The following are job descriptions for the positions up for election in the 2021 Reorganization.
Note that these are all volunteer positions. The El Paso County Democratic Party does not have any paid positions at this time.

State Level

State Executive Committee Bonus Members

14 positions from El Paso County up for election

These 14 positions are in addition to the County Party Chair and First Vice Chair who are automatically members of the State Executive Committee.

 

Elected bonus members to the State Executive Committee review the state party budget and approve the annual budget. This committee also ratifies the hiring of the Executive Director. Members will be asked to join a sub-committee on voter registration, outreach or finance. There are usually 2 State Executive Committee meetings per year. 

The County Party Chair and First Vice Chair are automatically members of the State Executive Committee 

 

State Central Committee Bonus Members

32 positions from El Paso County up for election

These 32 positions are in addition to the County Party Chair and First Vice Chair who are automatically members of the State Central Committee.

 

Elected bonus members to the State Central Committee are the governing body of the State Democratic Party. Responsibilities include voting at state reorganization, and voting on proposed rules changes or adoption of new policies. There are usually 2 - 4 SCC meetings per year. The committee is surveyed periodically for input on endorsement of ballot measures.

 

State Platform Committee Members

8 positions from El Paso County, one from each  House District

Platform Committee Members: Members of the Platform Committee are elected from each Congressional District & each House District. They review the current platform, take input, and prepare the new proposed Colorado Democratic Party platform and the next state assembly. Members should have a good handle on policy, messaging and the regional differences across the state to make sure the platform reflects all Colorado Democrats and can connect with many Unaffiliated voters as well.

 

County Level

County Party Chair

 

General Description

The County Chair runs to the day-to-day operations of the county party. They are responsible for raising the funds needed to fund the party’s core functions and election programs. They preside over county party meetings, including county central committee and executive committee meetings, caucuses, county assemblies, county conventions, county reorganization, and county vacancy committee meetings. The County Chair makes appointments to make to various committees. The County Chair works in conjunction with others to recruit a full slate of Democratic candidates in the county. The County Chair works to find precinct organizers for each precinct and fill vacant PCP positions, if any. The County Chair works with elected office holders and other district leaders within their county. The County Chair, in conjunction with other officers and volunteers is responsible for any annual events or forums. The County Chair is responsible for developing a Win Plan and Budget for the county for each year focused on how we defend or grow the number of elected Democrats in the county and contribute to wins across county lines. The County Chair is an automatic member of the State Central Committee, the State Executive Committee and the Congressional District and Judicial District Central Committees in which the Chair resides.

 

El Paso County Specific Description

The Chair:

1. Is the Chief Executive Officer of the County Party
2. Sets time and place of County Executive and Central Committee meetings
3. Sees that the official call is sent according to Party rules for above meetings and for County assemblies and conventions
4. Publishes times, dates, and locations of caucuses, assemblies, and conventions in legal notices and by other means according to State Laws and Party Rules
5. Presides at Executive and Central Committee meetings
6. Is a member of all (regular) advisory committees and task forces
7. Is responsible for conduct of County-wide campaigns, with the aid of the Executive Committee
8. Calls to order County conventions and assemblies, and presides until permanent Chair is elected
9. May appoint up to twelve (12) members-at-large of County Executive Committee (to include Presidents of EPC Democratic affiliated clubs)
10. The Chair shall have financial authority to administer the budget and contracts approved by the Executive Committee
11. Oversees fundraising for the Party
12. Appoints members of standing and advisory committees and task forces; appoints or hires office manager (Executive Direction) with the approval of the Executive Committee
13. Is a member of State Executive and Central Committee
14. Is a member of the Congressional district and Judicial District Central Committees in which the Chair resides
15. Is a member of any district Central Committee, located entirely or partially within the County, if the Chair resides within that district
16. Fills vacancies in Precinct Committee Persons when authorized by the Central Committee Vacancy Committee
17. Is the official spokesperson for the County Party
18. Provides lists of precinct poll-watchers, certified names and addresses of election judges to the County Clerk, and provides name(s) of qualified Democrats(s) for the County board of canvassers according to State Laws
19. Signs all contracts for the Party, and is one of the signatory for Party accounts
20. May delegate the authority to sign contracts to any Party Officer
21. May provide for employment of any office personnel deemed necessary
22. Must appoint members to State Party Committees as required by State Party Rules
23. May delegate any of the above powers, except power of appointments and signing for Party accounts
24. May excuse a participant in a precinct caucus from physical presence at the caucus for the conduct of party business 

County Party 1st Vice Chair

 

General Description

The First Vice Chair steps in to cover any of the duties of Chair (above) if the Chair is unavailable. The job of the First Vice Chair is to support the Chair and help the party achieve its goals. The First Vice Chair contributes their time and skills to the greater vision of the party. There is a great deal of flexibility of what this looks like and will often be defined with more specificity in consultation with the Chair. 

The County 1st Vice Chair is an automatic member of the State Central Committee, the State Executive Committee and the Congressional District and Judicial District Central Committees in which the 1st Vice-Chair resides.


 

El Paso County Specific Description

The 1st Vice-chair: 

  1. Assists the Chair. 

  2. Provides leadership for organizational activities and political education. 

  3. Presides at meetings in the Chair's absence. 

  4. Calls meeting of Central Committee within ten (10) days of resignation of Chair, for election of new Chair with thirty (30) days. 

  5. Is a member of all advisory committees and task forces. 

  6. Acts as Chair in the Chair's absence. 

  7. Is a member of State Central and Executive Committees. 

  8. Is a member of the Congressional district and Judicial district Central Committees in which he/she resides. 

  9. Is a member of any district Central Committee, located entirely or partially within the County, if the 1st Vice-Chair resides within that district. 

  10. Is one of the signatories on the Party accounts. 

County Party 2nd Vice Chair

 

General Description

The Second Vice Chair steps in to cover any of the duties of the Chair or 1st Vice Chair if they are unavailable. There is a great deal of flexibility as to what this officer is responsible for, but local custom or rules may put emphasis on different tasks. 

 

El Paso County Specific Description

The 2nd Vice-chair: 

  1. Assist the Chair and 1st Vice-Chair 

  2. Coordinates the communication procedures of the Party, including the computer, media output, and technology development. 

  3. Assists in providing leadership for organizational activities. 

  4. Presides at meetings in the absence of the Chair and 1st Vice-Chair. 

  5. Is a member of all advisory committees and task forces. 

  6. Accepts all other duties requested by the Chair and 1st Vice-Chair. 

  7. May appoint assistants and delegate duties to volunteers as needed. 


 

County Party Secretary

 

General Description

The County Party Secretary is responsible for taking notes and minutes for all party meetings. The Secretary submits the draft minutes for review and edits and presents them for adoption at the next meeting and for documenting follow up and to do items arising out of Executive Officer meetings. This position may also include list maintenance and hygiene for the Democratic Party membership of the County Central Committee and the State Executive Committee. This position may also include periodic communications from the party. 

 

El Paso County Specific Description

  1. Takes minutes of all Executive and Central Committee meetings and files them at Party headquarters. 

  2. Sends lists of county and district Party Officers and Central Committee members to State Party headquarters with monthly updates. 

  3. Sends lists of county and district Party officers to Secretary of State and County Clerk and updates changes. 

  4. Keeps Party records of Executive and Central Committees, districts, caucuses, and standing committees at Headquarters. 

  5. Accepts other duties requested by the Chair, and by Executive and Central Committees. 

  6. Calls Central Committee meeting within ten (10) days if vacancies occur in Chair and Vice-Chairs, and presides until election of new Chair. 

  7. Sends official call for all Central and Executive Committee meetings and for assemblies and conventions on request of Chair. 

  8. Ensures that all designations and acceptances and reports from the Party are in order and sent to the County Clerk’s office, Secretary of State’s office, and the State Democratic Party office within time specified in State Laws. 

  9. Keeps attendance records of Central and Executive Committee meetings, County assemblies, and conventions at Party headquarters. 

  10. Shall be responsible for providing copies of the Rules revised to reflect the statutory changes. 

  11. Shall serve as a member of the Rules Committee. 

  12. May appoint assistants and delegate duties to carry out these responsibilities. 

  13. Shall be a member of the Credentials Committee. 

 

County Party Treasurer

 

General Description

The County Party Treasurer is responsible for the timely filing of all county campaign finance reports in TRACER with the Secretary of State’s Office. The County Treasurer is usually a signer on the county party bank account(s). The County Treasurer is responsible for making sure the accounts balance, that receipts are probably kept and filed for all expenditures, and that donations accepted are from legally acceptable sources under limits allowed by law.

 

El Paso County Specific Description

  1. Gives written accounts of receipts and payments and maintains a complete file at Party headquarters. 

  2. Has custody of all Party funds, and deposits them in licensed State or National banks in El Paso County. 

  3. Makes full monthly reports to the Executive Committee, and to the Central Committee when it meets, regarding the handling of all Party funds, including a comparison of expected and actual income and outgo. 

  4. Prepares and files reports as required by law. 

  5. Accepts other associated duties on request of Chair or by motion of Executive or Central Committees. 

  6. Is a member of the Budget Committee. 

  7. Oversees the headquarters petty cash fund records maintained by the office manager (Executive Director). 

  8. Is one of the signatories on all Party accounts. 

  9. Is bonded. 

  10. May appoint assistants and delegate duties to carry out these responsibilities, except for signing for Party accounts. 

 

County Executive Committee At-Large Members (Elected)

5 positions

Elected at-large members to the County Executive Committee sit on the Executive Committee and attend monthly meetings. Members may be asked to join or chair a sub-committee.

 

Sub-county District Level

 

State House Districts

 

General Description

House District Officers are responsible for running the House District Assembly to nominate one or more Democratic Candidates to the Democratic Primary Ballot for State House. If the district crosses county lines, they work with the state party on their assembly. A candidate seeking ballot access through the assembly process must receive 30% or more of the vote under state law. The House District Officers are responsible for ensuring candidate paperwork is timely completed and filed. The House District officers also may need to convene a vacancy committee meeting if there is a vacancy in candidacy or a vacancy in office. The officers may be part of candidate recruitment and post-primary helping elect and support the Democratic nominees in their District. They may innovate other ideas for organizing across the jurisdiction so long as it does not violate laws, rules or policies. District Officers are also responsible for helping to plan and hold a reorganization meeting to elect officers for the next 2-year cycle. Where House Districts are contained wholly within one county, the House District officers generally hold monthly meetings, help recruit PCPs in their House District, and organize Get out the Vote efforts. Some regions also elect Captains who take on significant organizing and programmatic roles.

 

El Paso County Specific Description

There are 8 House Districts wholly contained within El Paso County (14-21).

Chair:

  1. With County Party Candidate Development, helps recruit candidates for the district 

  2. Recruits volunteers to support those candidates 

  3. Conducts House District Central Committee Meetings (approximately once per month)

    • Sets time and place for District Central Committee meetings, which may, but need not, be held in conjunction with County Central Committee meetings 

    • Sees that official call is sent according to Party Rules for above meetings and for district assemblies 

    • Publishes times, dates, and locations of meetings and assemblies in legal notices and by other means according to State Laws and Party Rules 

    • Presides at district meetings 

  4. Calls to order district assemblies and presides until the assembly chair is elected 

  5. May be a signatory on any accounts held by the district (Note that our House Districts do not hold bank accounts).

  6. Assist in Caucuses

  7. Supports campaigns as allowed by State and Federal laws

  8. Recruits, and supports precinct chairs (precinct organizers)

  9. Provides first line management for precinct chairs (precinct organizers) including providing leadership and guidance, and accountability.

  10. Recruits a Data and Technology Support person to provide precinct chairs (precinct organizers) with assistance on VAN and other technologies. This assistance includes providing precinct chairs with the training or assistance needed to generate voter lists for their precincts for specific outreach campaigns and to enter the results of that outreach in VAN. The chair may choose to fulfill this role themselves.

  11. Recruits other volunteers to assist with outreach, fundraising, etc.

  12. Supports Party fundraising activities

  13. Ensures data is updated in VAN as required by the County Party.

  14. The Chair sits on the County Executive Committee.

 

Vice-Chair:

  1. Assists the Chair 

  2. Presides at meetings in the Chair's absence 

  3. Calls meeting of the Central Committee within ten (10) days of resignation by Chair, for election of  new Chair within thirty (30) days 

  4. Acts as Chair in Chair's absence 

 

Secretary:

  1. Takes minutes of all meetings 

  2. Keeps any records for district 

  3. Accepts other duties as requested by the district chair 

  4. Calls district Central Committee meeting within 10 days if vacancies occur in Chair and Vice-Chair,  and presides until election of new Chair 

  5. If no Treasurer is elected, then the Secretary/Treasurer assumes the duties listed below 

 

Treasurer:

  1. Maintains financial records for district 

  2. May be one of the signatories on any accounts of the district. (Note: House Districts do not have bank accounts)


 

State Senate and County Commissioner Districts

 

General Description

Senate District and County Commissioner Officers are responsible for running their District Assembly in the years their district is on the ballot, to nominate one or more Democratic Candidates to the Democratic Primary Ballot for their district. If the district crosses county lines, they work with the state party on their assembly. The district officers are responsible for ensuring candidate paperwork is timely completed and filed. The district officers also may need to convene a vacancy committee meeting if there is a vacancy in candidacy or a vacancy in office. District officers are also responsible for helping to plan and hold a reorganization meeting to elect officers for the next 2-year cycle. The officers may be part of candidate recruitment and post-primary helping elect and support the Democratic nominees in their district. They may innovate other ideas for organizing across the jurisdiction so long as it does not violate laws, rules or policies.

 

El Paso County Description (wholly contained districts)

There are 4 Senate Districts wholly within El Paso County (9,10,11,12).

There are 5 County Commissioner Districts wholly within El Paso County (1-5)

Chair:

  1. Recruits candidates and supports their campaigns

  2. Conducts Senate or Commissioner District Meetings (approximately 2 per year). For meetings:

    • Sets time and place for Central Committee meetings, which may, but need not, be held in conjunction with County Central Committee meetings 

    • Sees that official call is sent according to Party Rules for above meetings and for district assemblies 

    • Publishes times, dates, and locations of meetings and assemblies in legal notices and by other means according to State Laws and Party Rules 

    • Presides at district meetings 

  3. Calls to order district assemblies and presides until the assembly chair is elected 

  4. May be a signatory on any accounts held by the district 

  5. Supports Party fundraising activities

  6. Recruits volunteers to support candidates or to assist other Party activities

  7. Assists in Caucuses

  8. The Chair sits on the County Executive Committee
     

Vice Chair: 

  1. Assists the Chair 

  2. Presides at meetings in the Chair's absence 

  3. Calls meeting of the Central Committee within ten (10) days of resignation by Chair, for election of new Chair within thirty (30) days 

  4. Acts as Chair in Chair's absence 

 

Secretary:

  1. Takes minutes of all meetings 

  2. Keeps any records for district 

  3. Accepts other duties as requested by the district chair 

  4. Calls district Central Committee meeting within 10 days if vacancies occur in Chair and Vice-Chair, and presides until election of new Chair 

  5. If no Treasurer is elected, then the Secretary/Treasurer assumes the duties listed below 

 

Treasurer: 

  1. Maintains financial records for district 

  2. May be one of the signatories on any accounts of the district. (Note that Senate Districts and County Commissioner Districts currently do not have bank accounts). 

El Paso County Description (multi-county districts)

Senate District 2 is partially within El Paso County and partially within Teller County and is thus considered a multi-county district. 

Bonus Member:

2 positions from El Paso County

Elected bonus members to the Senate District 2 are part of the Senate District 2 Central Committee.