El Paso County Democratic Party Reorganization

February 2nd, 2019

What is Re-Org?

In every odd-numbered year, the Colorado Democratic Party must reorganize. 

New officers will be elected at every level of the Party

(except Precinct Committee people which are elected at caucus or appointed). 

Re-Org Elections are for the following positions

See Details in Slideshow or video above

Please send a letter of intent to Chair at epcdems@gmail.com or (use this link for convenience) if you want to run for any position. Please consider running for multiple positions.

County Officers

Chair

1st -Vice Chair

2nd -Vice Chair

Secretary

Treasurer

5 at Large County Executive Committee Members

House District

(For all HD)

Chair

Vice chair

Secretary

Treasurer

House District member to

State Platform Committee

Senate District

(For all Senate Dist)

Chair

Vice chair

Secretary

Treasurer

(Except for SD2- which is a multi-county district- 2 Bonus Members are elected to go to the state Re-Org March 9)

County Commission Dist

(For CC1,2,3,4,5)

Chair

Vice chair

Secretary

Treasurer

22 Bonus Members to State Central Committee

who also serve as members of CD5| JD4

9 Bonus Members to State Executive Committee

who can also serve on central committee

County Officer Job Descriptions

The Chair:

  1. Is the Chief Executive Officer of the County Party.

  2. Sets time and place of County Executive and Central Committee meetings.

  3. Sees that the official call is sent according to Party rules for above meetings and for County assemblies and conventions.

  4. Publishes times, dates, and locations of caucuses, assemblies, and conventions in legal notices and by other means according to State Laws and Party Rules.

  5. Presides at Executive and Central Committee meetings.

  6. Is a member of all (regular) advisory committees and task forces.

  7. Is responsible for conduct of County-wide campaigns, with the aid of the Executive Committee.

  8. Calls to order County conventions and assemblies, and presides until permanent Chair is elected.

  9. May appoint up to twelve (12) members-at-large of County Executive Committee (to include Presidents of EPC Democratic affiliated clubs).

  10. The Chair shall have financial authority to administer the budget and contracts approved by the Executive Committee.

  11. Oversees fundraising for the Party.

  12. Appoints members of standing and advisory committees and task forces; appoints or hires office manager (Executive Direction) with the approval of the Executive Committee.

  13. Is a member of State Executive and Central Committee.

  14. Is a member of the Congressional district and Judicial District Central Committees in which the Chair resides.

  15. Is a member of any district Central Committee, located entirely or partially within the County, if the Chair resides within that district.

  16. Fills vacancies in Precinct Committee Persons when authorized by the Central Committee Vacancy Committee.

  17. Is the official spokesperson for the County Party.

  18. Provides lists of precinct poll-watchers, certified names and addresses of election judges to the County Clerk, and provides name(s) of qualified Democrats(s) for the County board of canvassers according to State Laws.

  19. Signs all contracts for the Party, and is one of the signatory for Party accounts.

  20. May delegate the authority to sign contracts to any Party Officer.

  21. May provide for employment of any office personnel deemed necessary.

  22. Must appoint members to State Party Committees as required by State Party Rules.

  23. May delegate any of the above powers, except power of appointments and signing for Party accounts.

  24. May excuse a participant in a precinct caucus from physical presence at the caucus for the conduct of party business.

 

 

The 1st Vice-chair:

  1. Assists the Chair.

  2. Provides leadership for organizational activities and political education.

  3. Presides at meetings in the Chair's absence.

  4. Calls meeting of Central Committee within ten (10) days of resignation of Chair, for election of new Chair with thirty (30) days.

  5. Is a member of all advisory committees and task forces.

  6. Acts as Chair in the Chair's absence.

  7. Is a member of State Central and Executive Committees.

  8. Is a member of the Congressional district and Judicial district Central Committees in which he/she resides.

  9. Is a member of any district Central Committee, located entirely or partially within the County, if the 1st Vice-Chair resides within that district.

  10. Is one of the signatories on the Party accounts.

 

 

The 2nd Vice-chair:

  1. Assist the Chair and 1st Vice-Chair

  2. Coordinates the communication procedures of the Party, including the computer, media output, and technology development.

  3. Assists in providing leadership for organizational activities.

  4. Presides at meetings in the absence of the Chair and 1st Vice-Chair.

  5. Is a member of all advisory committees and task forces.

  6. Accepts all other duties requested by the Chair and 1st Vice-Chair.

  7. May appoint assistants and delegate duties to volunteers as needed.

 

 

Secretary:

  1. Takes minutes of all Executive and Central Committee meetings and files them at Party headquarters.

  2. Sends lists of county and district Party Officers and Central Committee members to State Party headquarters with monthly updates.

  3. Sends lists of county and district Party officers to Secretary of State and County Clerk and updates changes.

  4. Keeps Party records of Executive and Central Committees, districts, caucuses, and standing committees at Headquarters.

  5. Accepts other duties requested by the Chair, and by Executive and Central Committees.

  6. Calls Central Committee meeting within ten (10) days if vacancies occur in Chair and Vice-Chairs, and presides until election of new Chair.

  7. Sends official call for all Central and Executive Committee meetings and for assemblies and conventions on request of Chair.

  8. Ensures that all designations and acceptances and reports from the Party are in order and sent to the County Clerk’s office, Secretary of State’s office, and the State Democratic Party office within time specified in State Laws.

  9. Keeps attendance records of Central and Executive Committee meetings, County assemblies, and conventions at Party headquarters.

  10. Shall be responsible for providing copies of the Rules revised to reflect the statutory changes.

  11. Shall serve as a member of the Rules Committee.

  12. May appoint assistants and delegate duties to carry out these responsibilities.

  13. Shall be a member of the Credentials Committee.

 

 

The Treasurer:

  1. Gives written accounts of receipts and payments and maintains a complete file at Party headquarters.

  2. Has custody of all Party funds, and deposits them in licensed State or National banks in El Paso County.

  3. Makes full monthly reports to the Executive Committee, and to the Central Committee when it meets, regarding the handling of all Party funds, including a comparison of expected and actual income and outgo.

  4. Prepares and files reports as required by law.

  5. Accepts other associated duties on request of Chair or by motion of Executive or Central Committees.

  6. Is a member of the Budget Committee.

  7. Oversees the headquarters petty cash fund records maintained by the office manager (Executive Director).

  8. Is one of the signatories on all Party accounts.

  9. Is bonded.

  10. May appoint assistants and delegate duties to carry out these responsibilities, except for signing for Party accounts.

  11. Maintains petty cash fund as follows: A fund of $50 will be on hand for small-item or emergency purchases of postage or office supplies. When the fund is reduced to a minimum of $5, the treasurer will supply funds up to $50. Any cash received will be given to the Treasurer and recorded as a miscellaneous donation. The office manager (Executive Director) will maintain a record of petty cash spending along with receipts and report to the Treasurer the balance at the end of each month.

OFFICE LOCATION AND CONTACT
332 W. Bijou St., #101, Colorado Springs
719.473.8713 | epcdems@gmail.com
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